The TMiP Conference has a Code of Conduct, which all attendees are expected to follow. We are keen to make sure that all attendees have a good experience at our event, and any complaints will be taken seriously and handled in confidence.
TMiP Conference 2023 - Event Info
TMiP 2023 will take place in the Herschel Building at the University of Newcastle. If you have registered for the event, please check your booking confirmation email for relevant information, and keep an eye out for further updates, which will be sent through Eventbrite to the address you have booked with.
For the event programme, including details of Saturday morning activities, visit the programme page. This page includes information about how to book, joining remotely, our COVID policy, our event venues, our social venues and recommended hotels.
This event is being organised by the TMiP Committee, with assistance from Christian Lawson-Perfect who is based at Newcastle University, and Peter Rowlett at Sheffield Hallam University. We also have a hybrid event coordinator, Sam Langford, who will be on-site to assist with and coordinate the remote attendee experience.
The event is supported by Newcastle University, the International Centre for Mathematical Sciences, the Institute of Mathematics and its Applications, the Isaac Newton Institute, the Heilbronn Institute for Mathematical Research and Maplesoft.
Conference tickets are priced at £125 for all three days, and include lunch and refreshments on Thursday, Friday and Saturday, the conference dinner on Thursday night, and access to all sessions. Single-day tickets are available at a reduced rate. Dinner on Friday night will need to be paid for by attendees, and we will be organising a range of dinner options for small-group socials, ranging in cost.
In-person tickets do not include accommodation, and this will need to be booked separately. A list of recommended hotels is included further down this page. All conference event venues are close to public transport links in the city centre, and details of our social venues are below.
While there are no official sessions on the evening of Wednesday 30th August, the organisers and many attendees will be around and staying over the night before - we will arrange for a nominated location to meet up for dinner/socialising for anyone who wants to join.
Remote tickets cost £30 for the whole event, and all of Thursday and Friday's programmed sessions will be livestreamed with opportunities to interact. All ticket types will be able to access links to recordings of the sessions for a limited time after the event.
Attendees will receive a conference pack including event info, other relevant materials and some goodies and free gifts from our supporting organisations. Remote attendees will get an electronic version of the conference pack, and those based in the UK (for bookings placed before 10th August) will be posted a conference pack to a specified address, to arrive ahead of the conference.
In the interests of protecting the environment, we've tried hard to make sure the contents of the conference pack are in general things people will find useful, or otherwise recyclable or consumable. Large print versions will be available.
Bursaries and Funding
We have a limited number of funded bursary places to the conference - for students, low-income and early-career attendees, or anyone who would otherwise not be able to afford to attend. Bursaries cover full attendance at the event, and travel/accommodation where needed. Bursary applications are now closed, and recipients have been informed.
We also have limited funding available to cover accessibility requirements for attending our event. If you have additional costs in order to attend, please contact the organisers.
All remote activity will take place through Zoom.
The link to the Zoom room is newcastleuniversity.zoom.us/j/83896754708.
The passcode to enter the room will be included in your conference pack, and sent in an email through Eventbrite to registered attendees. You can either download the Zoom client, or click ‘Join from your Browser’ to access the sessions in your existing web browser.
All the sessions will be recorded, and if you participate in the session your video and audio may also be captured by the recording. Recordings will be available only to registered conference attendees for a limited period after the conference, and will not be shared elsewhere. If you don’t want to appear in the recording, we don’t want this to stop you from joining in with the sessions - if this is the case, and you would like us to edit out your likeness and/or comments, we can do this - please contact the organisers by emailing email@example.com after the conference.
There will be automatic live captioning in Zoom, which can be accessed by clicking the ‘CC’ or Live Transcript button. If you have any further questions about joining online, or need guidance on how to use Zoom, please contact us by emailing firstname.lastname@example.org.
During coffee and lunch breaks, the Zoom room will see LT1. Online and in-person attendees will be able to interact with each other, and our hybrid coordinator will assist.
During the parallel sessions, there will be a breakout room in Zoom for each parallel activity. You can choose the breakout room you want to join, or move between rooms during the session.
Sam Langford is a freelance science communicator, public engagement consultant and event host who is passionate about creating high quality, inclusive experiences for in-person and online audiences. He is the creator of the online science communication initiative Global Science Show, can be found playing STEM themed TTRPGs with Science & Sorcery and is an occasional comedian and TikToker. He is very excited to be the hybrid coordinator for Talking in Maths Public 2023.
Our event is being held on a busy university campus, in a shared building in which masking isn’t a requirement. We will aim to keep doors and windows open where possible, and our main lecture theatre will have a large capacity allowing for people to sit further apart, but we’re aware that it won’t be possible to guarantee a fully COVID transmission-free environment. Remote attendance is an option for anyone who would find it unsafe to attend under these conditions.
As such we would ask anyone attending the event to take a rapid lateral flow test prior to setting off or arriving at the event. Anyone who tests positive for COVID and is unable to come will be offered a refund of their ticket down to the cost of a remote attendance ticket, which will allow them to access remote sessions and recordings. Please also plan to test during the event, each morning before coming into the building. We will have a limited number of test kits available for people who need them, but please bring your own if possible. If you test positive during the event, we would ask you not to join the remainder of the in-person sessions, and can send you details to join remotely.
If you have any questions about our COVID policy, please contact the organisers on email@example.com.
The conference will take place in Newcastle upon Tyne, in the north-east of England in the UK. We will run most of the scheduled conference sessions in rooms in the Herschel Building (NE1 7RY), which houses the university's School of Mathematics, Statistics and Physics.
The Herschel Building is located a 3 minute walk from Haymarket Metro Station and Bus Station, and easily accessible by Public Transport.
- From Haymarket Metro Station:
With your back to the Metro Station, cross over Percy Street and enter George Place (with the INTO Building on your right). The main entrance to the Herschel Building is up the set of stairs in front of you, or via the ramp to your right.
- From Haymarket Bus Station:
Walk past The Junction Pub in the direction of Haymarket Metro Station. With your back to the Metro Station, cross over Percy Street and enter George Place (with the INTO Building on your right). The main entrance to the Herschel Building is up the set of stairs in front of you, or via the ramp to your right.
- Parking on campus:
Limited car parking is available at the Newcastle University Campus from 4pm onwards at a cost of £1 per hour.
Alternatively, the nearest NCP car park is John Dobson Street (NE1 8HL)
The Herschel building has level access through automatic double doors at every entrance, and accessible toilets on all main floors. There is a nursing room by the main entrance, and access to a refrigerator can be arranged. A Co-op mini supermarket is located in the nearby students' union building, which is 3 minutes' walk away.
Some virtual tours of the building are available on the Newcastle University website. We have created a video tour showing the entrance to the building and the route to the rooms we will be using:
Most sessions will take place in LT1 on the ground floor of the Herschel building.
Parallel sessions will take place in rooms TR1, TR2 and TR4, all on the fourth floor, and the Herschel learning lab on the first floor. We will also use the Curtis Auditorium for the parallel discussion sessions.
There will be a quiet area at the far end of the lobby, and the Herschel learning lab on the first floor is also available as a quiet space except for during the Parallel Skills Workshops (2pm-3.30pm on Thursday 31st).
If you have any other questions about the venue or have any accessibility requirements we may be able to help with, please contact the organisers.
In-person tickets for TMiP do not include accommodation, and this will need to be booked separately. The closest hotel on foot is the Premier Inn at The Gate. But the Herschel Building is right next to Haymarket Metro and bus stations, so hotels in the city centre, Jesmond or next to Central train station are also convenient.
It is 6 minutes on the Metro from Central Metro station to Haymarket, with step-free access. The Quaycity Voltra Q3 bus between the Quayside and Haymarket runs every 20 minutes. The city centre is quite flat, with a slight uphill walk from Central Station, and a steeper walk from the Quayside.
Prices per night for 30th August to 2nd September (checked 2023-04-14).
- Premier Inn, the Gate, city centre, 7m walk - £74
- Sandman Signature opposite St James, 10m walk, 7m bus - £103
- Hampton by Hilton opposite Central train station, 14m walk, 6m metro - £86
- Maldron hotel, city centre, 10m walk, 9m metro - £79
- Holiday Inn, Jesmond, 15m walk, 7m metro - £76
- Malmaison on the quayside, 20m walk, 18m bus - £123
- The Albatross hostel, near Central station, 12m walk, 8m metro - £21